About this Job

PNO-941-052226-LR

At the Port of New Orleans, our mission is to drive economic prosperity throughout our tri-parish jurisdiction: Jefferson, Orleans and St. Bernard. We collaborate with state and local partners to ensure that we can continue to be a vital link to the world for businesses and consumers throughout Louisiana and beyond.

The Administrative Program Specialist B plays a vital role in supporting the organization’s purchasing and contracting operations. This position ensures that procurement activities are conducted efficiently, accurately, and in full compliance with applicable laws, policies and procedures. By coordinating purchasing actions, maintaining contract documentation, monitoring timelines, and serving as a liaison between departments and vendors, this role helps safeguard public funds, improve service delivery, and strengthen organizational accountability.

The ideal candidate is a highly organized, detail-oriented professional with knowledge of procurement practices, contract administration, and compliance requirements, along with strong record keeping and analytical skills. They communicate clearly with internal stakeholders and vendors, manage competing priorities effectively and demonstrate integrity when handling sensitive information.

If you’re ready to make an impact, apply today to join the Port of New Orleans Team!

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOINGN COMPETENCIES:

Driving Results: The ability to set and pursue goals, maintain focus amid competing demands, and deliver results

Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.

Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.

Minimum Qualifications

Four years of experience in administrative services; OR

Six years of full-time work experience in any field plus one year of experience in administrative services; OR

A bachelor's degree plus one year of experience in administrative services; OR

An advanced degree.

EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

Job Duties:

• Coordinate and oversee the full procurement and contract administration lifecycle for professional services, construction projects, purchase agreements, and vendor partnerships while ensuring compliance with Louisiana Public Bid Law and Port policies.

• Lead strategic sourcing and supplier management initiatives by developing procurement strategies, analyzing costs and budgets, improving operational efficiency, and maintaining strong vendor and contractor relationships.

• Support Small and Emerging Small Business (SSE) participation by monitoring contract compliance, coordinating targeted outreach efforts, reviewing proposals, participating in evaluation processes, and tracking/reporting SSE utilization across Port contracts.

Position-Specific Details:

Appointment Type: Probational, Promotional, or Job Appointment

Career Progression: This position will be filled as an Administrative Program Specialist B

Work Schedule: The position currently consists of working a forty (40) hour work week (Monday-Friday)

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

- Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy, contact:

Lynetta Robinson

Port of New Orleans / Human Resources

P.O. Box 60046

New Orleans, LA 70160

(504) 528-3226

About this Job PNO-941-052226-LR - At the Port of New Orleans, our mission is to drive economic prosperity throughout our tri-parish jurisdiction: Jefferson, Orleans and St. Bernard. We collaborate with state and local partners to ensure that we can continue to be a vital link to the world for businesses and consumers throughout Louisiana and beyond. The Administrative Program Specialist B plays a vital role in supporting the organization’s purchasing and contracting operations. This position ensures that procurement activities are conducted efficiently, accurately, and in full compliance with applicable laws, policies and procedures. By coordinating purchasing actions, maintaining contract documentation, monitoring timelines, and serving as a liaison between departments and vendors, this role helps safeguard public funds, improve service delivery, and strengthen organizational accountability. The ideal candidate is a highly organized, detail-oriented professional with knowledge of procurement practices, contract administration, and compliance requirements, along with strong record keeping and analytical skills. They communicate clearly with internal stakeholders and vendors, manage competing priorities effectively and demonstrate integrity when handling sensitive information. If you’re ready to make an impact, apply today to join the Port of New Orleans Team! AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOINGN COMPETENCIES:Driving Results: The ability to set and pursue goals, maintain focus amid competing demands, and deliver results. Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies. Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value. Minimum Qualifications Four years of experience in administrative services; OR - Six years of full-time work experience in any field plus one year of experience in administrative services; ORA bachelor's degree plus one year of experience in administrative services; OR - An advanced degree. EXPERIENCE SUBSTITUTION:Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field. Job Specification The official job specifications for this role, as defined by the State Civil Service, can be found here. Job Duties and Other Information Job Duties:Coordinate and oversee the full procurement and contract administration lifecycle for professional services, construction projects, purchase agreements, and vendor partnerships while ensuring compliance with Louisiana Public Bid Law and Port policies. Lead strategic sourcing and supplier management initiatives by developing procurement strategies, analyzing costs and budgets, improving operational efficiency, and maintaining strong vendor and contractor relationships. Support Small and Emerging Small Business (SSE) participation by monitoring contract compliance, coordinating targeted outreach efforts, reviewing proposals, participating in evaluation processes, and tracking/reporting SSE utilization across Port contracts. Position-Specific Details:Appointment Type: Probational, Promotional, or Job Appointment. Career Progression: This position will be filled as an Administrative Program Specialist B - Work Schedule: The position currently consists of working a forty (40) hour work week (Monday-Friday)Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities. How To Apply:No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. - Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. Contact Information:For further information about this vacancy, contact:Lynetta Robinson. Port of New Orleans / Human Resources. P. O. Box 60046 New Orleans, LA 70160(504) 528-3226

search terms: Administrative+Specialist